If you run an indoor play cafe, you already know the tech tangle: one app for online booking, another for the POS, a third for waiver forms, a spreadsheet for memberships, a party CRM, and a chat thread for cleaning checklists. None of them talk to each other — so you end up exporting spreadsheets just to answer simple questions. Play Sundae fixes that.
One system instead of six
Play Sundae is an all-in-one play cafe management platform. It knows the parent booking a birthday party is the same family who walks in Tuesday for open play and the same one buying a latte at the cafe — because bookings, POS, memberships, and waivers all live in one place.
What's in the box
- Online booking for open play, parties, and events on a branded site.
- Party invites with waiver collection — guests sign before they arrive, so check-in is already done.
- Cafe POS with modifiers, member perks, and sales reports.
- Memberships billed through Stripe, with perks redeemable at the register.
- Daily task tracker for opening, cleaning, and party prep.
- The Scoop dashboard — your whole day, parties and open-play capacity, at a glance.
Built by an owner, not a software company
Play Sundae started as the internal tooling for Hey, Let's Play! in Benton, Arkansas. After one too many $400/month tools that still needed spreadsheet exports, the team built what they actually needed — and now it's open to other cafe owners who'd rather run their cafe than fight their admin tools.
Frequently asked questions
What is Play Sundae?
An all-in-one operations platform for indoor play cafes: booking, parties with waivers, POS, memberships, and daily tasks in one system.
What does it replace?
The separate booking tool, POS, waiver app, party CRM, membership spreadsheet, and checklist app most owners juggle.
Does it handle memberships and payments?
Yes — recurring memberships through Stripe, with perks redeemable at the point of sale.